The File it! Stack
What is this folder?
The File It! stack is a powerful folder where Stax.ai extracts essential data for saving and reconciliation. This is where precise document scanning makes the biggest difference.
How does it work?
NOTE: This is where the Provider set in TPA Assets matters most. If your statement is having trouble extracting, please check the provider entered is correct
Stax.ai Bots first look at the provider listed in TPA assets to determine how to read the statement. The bots are trained on individual formats so they know how and where to pull all of the necessary values for reconciliation.
The main values (shown in the "Fields" section on the right hand side of the screen) are pulled from the asset summary section of the statement. Most often, these are on the first couple of pages of the statement.
Some providers will never reconcile due to the values they have available in their asset summary section. These providers will need to be manually updated either via the Investment Dashboard or on your saved reconciliation sheet.
Please check the Providers guide for how to label specific statements.
Values could end up mis-extracted if the statement is not scanned in straight or if it is scanned in the incorrect page order.
Finally, Stax.ai extracts the transaction details from the statement, including the date, description, and amount for each transaction listed.
Some providers do require an additional Debit/Credit transaction details. Please check the Providers Guide for more information.
Once all relevant data has been extracted, the statement is saved to your client folder and sent to the Trust Accounting stack for final processing.
Tagging Fields
In the event that an extraction was missed or taken from the wrong place, you can manually tag that field to place it in the metadata.
Tagging is how we let the system know which values are for which transaction type -- Beginning Balance, Ending Balance, TX: Income, etc.
Highlight the value on the statement that you want to tag. Right-click and choose Tag field.
2. In the fields section, on the right side Details and Actions panel, click on the v for a list of transaction types or type in the transaction category you are tagging. In this example, we are tagging Beginning Balance.
You can review the Providers guide to determine which specific values are needed on each type of statement and the tags/equations required.
3. When the field has been labeled with the transaction type, click on Save to save your changes.
